The Suffolk Archives statement on the impact of the COVID-19 pandemic on its services is available to read here.

Community Guidelines

Credit East Lothian John Gray Centre Team

Community Guidelines and Moderation Policy

As moderation issues come up we will update this document. It is your responsibility to check this document. We will alert users about major changes to this document on the website.

Jump to The Rules.


This Moderation Policy covers policy for online discussions and posting of content using the Suffolk Archives website.

Moderation aims

This service includes many differing opinions and experiences. You may find opinions that you disagree with and some that you may find offensive. Our aim at all times is to provide a place where the maximum discussion can take place.

We try to be as fair as we can when moderating but in a large community of users, with many different viewpoints, there will always be some people who will not be happy with our moderation policies. While we regret that this happens, we cannot suit all of the people all of the time and have to make decisions based on what is best for the community overall.


It is the responsibility of all members of the community on this website to maintain the community environment. You can be a good user by

1.Reading and following these guidelines

2. Informing others about them and

3. Reporting those who do not follow them.

How to report abuse

Report abuse by informing the Moderator. Please note that abuse reports are confidential and are not seen by the abuser: .

Libellous content

If you feel you have been defamed or libelled on the Suffolk Archives website, your first step should be to contact the Moderator to have the offending post removed. The Moderator’s email address is: .

Why was my abuse report not accepted?

The Moderator may or may not accept that the issue you highlight is actually abusive under our rules.

What to do if your post is moderated

If your post is edited or deleted, you will either be sent a Private Message or a note from the Moderator will be added to your message. If you still don’t understand why you were moderated then email the Moderator.


  • Post the same message again.
  • Taunt the Moderator
  • Taunt other members of the website community for reporting you

I don’t agree with these policies

Then please do not post any comment or content.

Leaving the Suffolk Archives website

If you decide to leave the community, we will not delete your old posts as it makes the discussions difficult to follow for the remaining readers.


We will do our best to moderate any posts or comments in a timely manner, but we cannot guarantee that we will be able to do so.


We cannot guarantee to moderate any post or topic completely.

Ownership and liability of posts

Messages posted at this site are the sole opinion and responsibility of the poster. We have the right to edit, delete, transfer, keep, sell or re-license posts at our sole discretion.


Extend basic courtesy to all users

Always be respectful of other users, the system, and the Moderator.

1. Commercial posts

The Suffolk Archives website is not a venue for unsolicited advertisements of any kind. It will be the sole discretion of the Moderator as to what constitutes an advertisement.

2. Personal insults

Do not directly insult other users on the Suffolk Archives website. Personal insults do not contribute to the discussion and, if not checked, they lower the tone. If someone insults you, do not insult them back or you will be given a warning. Please report the abuse instead.

3. Off-topic posts/threadjacking

Please stay within the topic area of the section you are posting a message in, and within any topic that another poster may have started. A certain amount of straying from the topic can be expected, but we will warn and delete posts that try to hijack a discussion about one topic into another.

4. Inciting illegal behaviour

Discussing illegal behaviour is fine, but posts inciting illegal behaviour are not acceptable. This includes, but is not limited to, posts discussing places to steal items, to copy or hack software, etc.

5. Venting about previous employers

Claims of action, flames, and calls to action against any company or person will be removed.

We will remove any direct attacks on corporations and individuals in those corporations, unless they are the topic of the news item.

6. Graphics and images

We do not allow nudity on any part of the comments areas.

We will delete images that are disturbing to our readers, such as images of violence or death.

We delete oversized pictures. Please keep your pictures less than 400 pixels wide.

7. Do not post in all caps

They are difficult to read and many people think they are the equivalent of shouting.

8. Illegal materials

We will check for materials that may be defamatory, infringe copyright or other Intellectual Property Rights, or are illegal for any other reason, including, but not limited to, Contempt of Court, pornography, or promoting terrorism and reserve the right to delete or amend any materials that in the Moderator’s reasonable opinion are likely to fall foul of the law.

9. The final word

The Moderator’s decision is always final.